HOA meetings are vital to ensuring that HOA members are all on the same page. They provide members with a chance to air grievances and also give them an opportunity to ask questions.
However, an HOA annual board meeting can't be a free-for-all. There has to be some structure in place, and that structure should be built around specific topics.
Wondering which topics to discuss during HOA meetings in Tampa Bay, FL? Here are 4 of them!
1. Staff Changes
If there have been any changes in staffing since the last meeting, you should discuss those changes at your board meeting. This is true regardless of which staff members were added or let go.
For instance, if you have new landscapers coming in, you should inform those at the board meeting. If someone on the HOA board has left, you should make that announcement as well. If you've hired an HOA community management company, you should also alert community members of that information.
You want everyone living in the HOA to understand who they're living around and corresponding with. This helps avoid incidents and ensures that processes are facilitated smoothly.
2. Recent Concerns
Over time, all sorts of concerns are bound to pop up within an HOA community. For instance, one member might be concerned about a particular sign that another member has in their yard. Or members might have voiced concerns about another member's untidy yard.
You should bring these concerns up at the board meeting so that everyone is aware of them. This will present an opportunity for members to ask questions and will also alert members about what they can and can't do within the HOA.
Perhaps the most important thing to bring up during meetings is finances. HOA finances affect every single member of the HOA, not only in the way of membership fees but in the way of services that are provided as well.
During each meeting, there should be a rundown of what money's being spent on. You should also alert those at the meeting of any changes in membership fees.
One last topic that should be discussed is proposals. These are ideas that can only be launched with the permission of HOA members.
For instance, you might want to build a pool within the HOA. However, you can only do so once the majority of the HOA members agree to it. So, to alert everyone of the issue, you need to discuss it at a board meeting.
There are all sorts of other proposals that you might discuss. Make sure to discuss them sooner rather than later.
Need Help Running HOA Meetings in Tampa Bay, FL?
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We manage many HOA communities and have a great deal of experience in establishing HOA rules and leading an HOA board. If you need someone to spearhead your HOA, we're the ones to see.
Contact us now to discuss your needs!